Common questions about room and equipment mailboxes How can you tell when the room or equipment is available? For more information, see Block sign-in for the shared mailbox account.
To keep your room and equipment mailboxes secure, block sign-in to these mailboxes. If you made changes, select Save and then Close. Select the room or equipment mailbox you created to see or edit the details. This is different from the meeting phone number generated when using Microsoft Teams. Phone number: the number of the room itself. Location: the room number or location of the room in a building or region. This is necessary to send a meeting request to the room or equipment.Ĭapacity: the number of people who can fit in the room or use the equipment at the same time. Name: a friendly name or even short description.Įmail: the email alias of the room or equipment. Room or Equipment: the type of mailbox you'd like to create. In the admin center, go to the Resources > Rooms & equipment page. (You'll need to have admin permission to do this.) Create the mailbox and let everyone know they can start reserving it for meetings and events. To set up a room or equipment mailbox, go to the Microsoft 365 admin center. Select the white, or free, area on the calendar. In the scheduling calendar, blue means the room or equipment is reserved, or busy. Then select an available time in the calendar. To make sure the room, equipment, and people you've invited are available, select Scheduling Assistant at the top. To allow others to join online or call in to the meeting, select Teams Meeting. Type a message describing the purpose and attach any files if needed. To make the meeting or reservation repeat, select Recurrence at the top. In the Subject line, type the purpose of the reservation or meeting.Ĭhange the Location value or leave as is.Ĭhange the Start time and End time. Or, select To then double-click the conference room or equipment from the list. In the To field, type the name of the conference room or equipment you want to reserve, in addition to any attendees you'd like to invite. Or, from your Calendar, just select New Meeting. On the Home tab, choose New Items > Meeting.
Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers. To use room or equipment mailboxes, open Outlook from your computer or sign in to Outlook on the web.
Here are some other common questions about room and equipment mailboxes.
#Room scheduler app for office 365 how to#
Learn how to use it and how to set it up on the next two tabs.
Once you create a room or equipment mailbox, everyone in the company can reserve it for meetings or events using Outlook. You might create one for your first floor conference room, media equipment, or a moving truck. The best way to do that is to create a room or equipment mailbox in Microsoft 365 for each resource. Configure Room Schedule/Schedule Board card model.If you have a conference room, company car, or equipment that everyone needs to use, then you need to come up with a way to make those resources reservable to everyone. Allow booking account to impersonate the resource for direct check-in Delegate access for resource’s calendar to booking account Configure resources (meeting rooms) in Office 365 The instructions in this article must be completed first by an Office 365 Administrator prior to configuring room scheduling cards in the Appspace console.įollow the instructions in the order listed below: Once the card has been configured, you then need to add the card to a playlist channel and publish the channel to a registered device installed with the Appspace App. To setup your room booking service, you must first configure the calendar data provider settings and then create the room scheduling card. This article provides the instructions to configuring the room booking service for the Microsoft Office 365 Calendar data provider with user privileges, for our room scheduling cards (Room Schedule and Schedule Board cards). However, if you do not wish to use global permissions, you may now configure the booking functionality using a user account, with access to book only rooms that have been delegated to the this user account. Microsoft Office 365 requires global administrator level permissions for a service account to handle room booking and check-in across an organization.